Listen to the room
A microphone also captures its surroundings. Check air-conditioning noise, activity outside the room and sound reflections. Microphone choice and placement matter alongside the brand.
Map the speakers
Mark speaking positions on the room plan: around the table, at a whiteboard or at a lectern. Note whether seating is fixed or flexible. An easy installation point is not automatically a good pickup position.
Test both ends
- Ask a remote participant to listen from every relevant seat.
- Use normal speech, not only a close-up microphone check.
- Test two-way conversation and shared content with audio.
- Check muting and clear user feedback.
Keep useful records
Document test conditions, positions and system settings. Address room acoustics, placement and equipment together where necessary. Replacing a single component is not a guaranteed solution for every room.